File Indexing
Indexing a shared folder or its subfolders can help you quickly find the contained files and contents during file search.
Note:
Remote folders, cloud folders, or .iso folders mounted to your DiskStation cannot be indexed.
To index folders and file content:
When you index a folder, File Station will index it and its subfolders/files by name, and allows you to search for needed items by filename. If you further index by file type, File Station will index corresponding files not only by name but also by contents; in this way, you can search for needed items by filename and by file contents.
- Go to Control Panel > Indexing Service > File Indexing, and click Indexed Folder List.
- In the pop-up window, click Create > Select to display folders ready for indexing.
- Select the desired folder and click Select. To create a new folder for indexing, click Create folder and proceed.
- Click on the desired folder you want to index and click Select.
- To index specific file types, go to File Type and select Image, Audio, Video, or Document. If some file type (e.g. Audio) is not selected, you can search files under the type (e.g. audio files) only by filename.
- Click OK to finish the indexing.
Note:
- You can only select up to 1000 folders for indexing; subfolders in the selected folders are not included in the count.
- If you select Enable file content search at File Station, you can search the file contents within the indexed folders.
- The volume that hosts the indexed folder must have available space more than 10 MB. Otherwise, the indexing will be paused. To resume the indexing, expand the volume and click Re-index.
- If you have indexed a folder and its subfolder(s) at the same time, the system will index only the subfolder(s) to economize system resource.
- After folders are fully indexed and then mounted to a Mac computer via the SMB or AFP protocol, you can use Finder to search the file contents.
To delete indexed folders:
- Go to Control Panel > Indexing Service > File Indexing > Indexed Folder List, and select the desired indexed folder(s).
- Click Delete to stop indexing the folder(s).
Re-index Files
Re-indexing files are not required under normal circumstances. However, if files in a folder match specific search criteria but somehow appear missing during file search, you may need to re-index the files to re-construct the index structure.
To re-index files in a shared folder:
- Go to Control Panel > Indexing Service > File Indexing > Indexed Folder List.
- Select the listed folder(s) to re-index.
- Click Re-index.
Note:
File Station does not support file indexing on remote folders or external storage devices (e.g. USB drives/SD cards).
Manage File Indexing through Desktop
When file indexing begins, you can find Indexing Progress (a floating magnifying glass icon) on the taskbar. Since file indexing requires more CPU resources, this allows you to economize CPU resources.
- To pause/resume file indexing, click the playback button.
- To delay file indexing until appropriate time, select the desired option from the drop-down menu.
- To view what folders are being indexed, click View indexed folder list.
Note:
- If you pause the indexing action, it can only be resumed by clicking the playback button on the desktop taskbar.